The Office of the County Clerk has been responsible for the filing, recording, and maintenance of all documents affecting real property ownership and transfer within Middlesex County since 1722. The Middlesex County Clerk’s Office stands ready to assist with recordation of real property ownership and transfer, and in retrieval of information from such recorded documents, in accordance with New Jersey law.

Recording Procedures

While our office is open to the public, we prefer appointments are made ahead of time, to make an appointment, please call 732-745-3002. All Documents must be completely prepared prior to recording in the Middlesex County Clerk’s Office. Prior to submitting your document, please review the following list to ensure that your documents are not returned unrecorded:

In accordance with P.L. 2011, c. 217 (N.J.S.A. 46:26A), effective May 1, 2017 all land recordings submitted in paper format must be accompanied by a paper cover sheet. The cover sheet is part of the submitted land record and is included in the calculation of recording fees for documents with booking and paging fees only. Failure to submit a paper cover sheet with all paper land recordings will result in a $20 indexing charge per N.J.S.A. 46:26A-5.
Please note, there is no additional fee when recording flat fee instruments. Paper cover sheets are not to be submitted with e-recordings (electronic submissions) as an electronic synopsis will be created during the e-recording process per the change in the recording law.

• All instruments must be in English, legible, and properly acknowledged 
• All signatures must be original with the name printed underneath 
• All deeds must contain the words “Prepared by” followed by the name of the person who drafted the document
• Deeds must indicate Tax Block, Lot, and Consideration 
• Record and Return Address is required on all recorded documents
• Re-recording any document must state the reason for the re-record with original pages submitted and must be re-acknowledged. If re-recording a deed, you must also have a new affidavit, new sellers residency and new cover sheet.
• In a Cancellation of Mortgage, the original recorded mortgage must be presented and properly endorsed for cancellation
• Ensure that all proper fees are accounted for and that all checks are signed or endorsed